Accessing the resource scheduling settings
- Make sure you are currently located in the newly opened resource tab. If not, use the instructions above to open the resource.
- Click on the Settings Icon in the top right corner next to the resource name and select Calendar from the side panellist.
- Expand the Calendar section in the left navigation pane.
- Click Resource scheduling from with the listing. You will see the following screen.
- Configure the Scheduling Options and Scheduling Permissions using the following tables to assist with option selections.
- Click SAVE once you have finished making your changes.
Automatically process meeting requests and cancellations
Enables or disables all options below as well as the options under Scheduling Permissions. If not checked the owner must manage every request manually. By default, this is not checked.
Enables or disables reminders for events in this calendar. This applies only to the resource; the organizer and attendees will still receive reminders if they have elected to do so.
Maximum number of days in advance resources can be booked
Limits how far in advance an event can be scheduled. The default is 180 days.
Always decline if the end date is beyond this limit
Requests beyond the maximum number of days specified will be automatically declined. Valid values are between 0 (today) and 1080 (about three years).
Limit meeting duration and Maximum allowed minutes
Limits the amount of time for which a room can be scheduled within a single day. Unchecking the box will mean a meeting has no limit. Checking the box allows for a limit between 0 to 1440.
Allow scheduling only during working hours
If checked, an event can only be scheduled during the hours specified under Calendar Work Week in the Calendar tab. Events outside of working hours will be automatically declined.
Allow repeating meetings
Allows booking of the resource room at a regular interval; the event can be set to repeat over a specified duration of time (also called recurring).
Allow or prevent conflicting meeting requests (Double Booking). If repeating meetings are allowed as well, this setting will only apply to repeating meetings. When the resource is invited, it will need to be entered into the Attendees field as opposed to being chosen with the Add Rooms button.
Allow up to this number of individual conflicts
This setting specifies the maximum number of conflicts that are allowed for new repeating meeting requests. When set to 0, a recurring event will fail to schedule if one or more conflicting appointments already appear. If the number is greater than 0, a recurring event is allowed that many conflicts before being denied.
Allow up to this percentage of individual conflicts
This setting specifies the maximum percentage of meeting conflicts that are allowed for new repeating meeting requests. The same idea as with the individual conflicts field applies, but in this instance, a percentage of conflicts allowed is specified.
These users can schedule automatically if the resource is available
By default, everyone can schedule this resource without manual approval by the resource owner. If Select users and groups are selected, only the users and groups specified can schedule automatically. All other users or groups will receive a decline message. If Select users and groups are selected but no users or groups identified, this option will be ignored.
These users can submit a request for owner approval if the resource is available
If everyone is selected, then all requests must receive manual approval by the resource owner. If Select users and groups are selected, only the specified users and groups require manual approval by the resource owner. Select users and groups are selected and left blank by default so that all requests are approved automatically.
These users can schedule automatically if the resource is available and can submit a request for owner approval if the resource is unavailable
When everyone is selected (default) any request during an open time frame will be automatically approved. If the room is booked at the requested time, a form is submitted to the resource owner for manual approval. If Select users and groups are selected, only those specified will have the option to have the request manually approved; all others will have a conflicting request denied without the option of manual approval by the resource owner.
To learn more on how to configure Resource Scheduling Options/Settings/Permissions in Office 365, visit the source article here.