In the AskCody Manager, each user is granted a set of roles. These roles determine what the user is able to view, access and control when logged in to the Manager.
If you are missing a role for a product you have bought or want to try, please contact support@askcody.dk
Listed below is the use and description of the different roles available:
** If you want a graphical overview of all user roles and memberships, take a look at the user hierarchy here.
Owner
Description: Grants access to all products and the Admin Center in AskCody Manager.
Use: This role is by default granted to the first user that is created in the AskCody Manager (the user that signs up). It is highly recommended that this role is only granted to the user that is responsible for your AskCody services and the user in contact with AskCody.
AADFS sync tag: ROLE_OWNER
User Administrator
Description: Grants access to accounts and role grants in AskCody Manager.
Use: This role will allow the user to access other users accounts and grant roles. The grantable roles are determined by what AskCody services are a part of your subscription (if you want access to more roles or seem to be missing any, please contact support@askcody.dk)
It is highly recommended that this role is only granted to the user that is responsible for your AskCody services and the user in contact with AskCody.
Connect Administrator
Description: Grants access to all Connect functionalities.
Use: This role grants the ability to:
- Establish connections between AskCody and your calendar services
- Connect specific calendars to AskCody
- Create a synchronization via Azure Active Directory(AD) or AskCody Active Directory Forwarding Service (AADFS).
It is highly recommended that this role is only granted to the user that is responsible for your AskCody services and the user in contact with AskCody.
AADFS sync tag: ROLE_CONNECT_ADMIN
Insights Administrator
Description: Grants access to all Insights functionalities.
Use: This role grants access to the Insights Manager.
AADFS sync tag: ROLE_INSIGHTS_ADMIN
ActivityView
ActivityView Administrator
Description: Grants access to all ActivityView functionalities.
Use: This role is needed in order create, edit, preview ActivityViews and ActivityView configurations.
AADFS sync tag: ROLE_ACTIVITYVIEW_ADMIN
ActivityView Manager
Description: Grants access to some ActivityView functionalities.
Use: This role is needed in order create, edit, preview ActivityViews. To create ActivityView configurations you need to have the Owner or ActivityView Administrator role.
AADFS sync tag: ROLE_ACTIVITYVIEW_MANAGER
Meeting+
Meeting+ Administrator
Description: Grants access to all Meeting+ functionalities and settings.
Use: The user with this role will be able to create, edit and view deliveries, items, categories, terms, cost centers and cost center groups.
It is highly recommended that this role is only granted to the user that is responsible for your AskCody services and the user in contact with AskCody.
AADFS sync tag: ROLE_MEETING_ADMIN
Meeting+ Provider
Description: Grants access to deliveries, items, and terms in the Meeting+ Manager.
Use: This role is meant for canteen staff and administration. Users with this role will only be able to create, edit and view deliveries, items, categories, and terms.
AADFS sync tag: ROLE_MEETING_PROVIDER
Meeting+ Accountant
Description: Grants access to cost centers and settlements in the Meeting+ Manager.
Use: This role is meant for the financially responsible administration of deliveries. Users with this role will only be able to create, edit and view cost centers, cost center groups, and settlements.
AADFS sync tag: ROLE_MEETING_ACCOUNTANT
Meeting+ Delegate
Description: Grants access to Meeting+ in Outlook on behalf of other accounts within the organization.
Use: This role will not grant access to the Meeting+ manager, but will instead give the user the ability to use the Meeting+ add-in/plug-in on behalf of other users.
AADFS sync tag: ROLE_MEETING_DELEGATE
Meeting+ User
Description: Grants access to Meeting+ in Outlook.
Use: This role will not grant access to the Meeting+ manager. It will give the user the ability to use the Meeting+ add-in/plug-in for Outlook.
AADFS sync tag: ROLE_MEETING_USER
RoomFinder
RoomFinder Administrator
Description: Grants access to all RoomFinder functionalities.
Use: The user with this role will be able to create, edit and view purposes and capabilities in the RoomFinder Manager.
It is highly recommended that this role is only granted to the user that is responsible for your AskCody services and the user in contact with AskCody.
AADFS sync tag: ROLE_ROOMFINDER_ADMIN
RoomFinder Search Specific Rooms
Description: Grants access to the specific room search function when using the RoomFinder add-in.
Use: This role will allow the user to search for specific rooms by name when using the RoomFinder add-in.
AADFS sync tag: ROLE_ROOMFINDER_SEARCH_SPECIFIC_ROOMS
RoomFinder Manager
Description: Grants access to some RoomFinder functionalities.
Use: The user with this role will be able to assign capacities, purposes, capabilities, info links and edit rooms.
AADFS sync tag: ROLE_ROOMFINDER_MANAGER
Today+
Today+ Administrator
Description: Grants access to all Today+ functionalities.
Use: This role is needed in order create, edit and preview Today+ and create Today+ configurations.
AADFS sync tag: ROLE_TODAY_ADMIN
Today+ Manager
Description: Grants access to some Today+ functionalities.
Use: This role is needed in order create, edit and preview Today+. To create Today+ configurations you need to have the Owner or Today Administrator role.
AADFS sync tag: ROLE_TODAY_MANAGER
WayFinder
WayFinder Administrator
Description: Grants access to all WayFinder functionalities.
Use: This role is needed in order edit WayFinder plans, destinations, destination categories.
It is highly recommended that this role is only granted to the user that is responsible for your AskCody services and the user in contact with AskCody.
AADFS sync tag: ROLE_WAYFINDER_ADMIN
Welcome+
Welcome+ Administrator
Description: Grants access to all Welcome+ functionalities.
Use: The user with this role will be able to create, edit and view check-ins, guests, and hosts in the Welcome+ Manager. The Welcome+ administrator will also be able to customize the text and messages on the Welcome+ screen, in the host/guest email, and in the host/guest SMS.
AADFS sync tag: ROLE_WELCOME_ADMIN
Welcome+ receptionist
Description: Grants access to contacts and guests in Welcome+ Manager.
Use: The user with this role will be able to create, edit and view check-ins and guests.
AADFS sync tag: ROLE_WELCOME_RECEPTIONIST
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